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Viewing and Managing Your Bookings
Viewing and Managing Your Bookings

How can I see my scheduled participants? Where and when are my interviews? How can I view my scheduled interviews or interview schedule?

Justin L avatar
Written by Justin L
Updated over a week ago

After participants book time on your calendar, their time will show up as a Booking in your project.

View your bookings

Click the project name to view the project overview dashboard and select the Bookings tab. The bookings appear in chronological order and are in the timezone set up for the calendar.

Add your Bookings to Your Calendar

If you've integrated your Google calendar, be sure that you're allowing Respondent to Add Bookings to your personal calendar. Click on your Profile Icon > Account > Connections.

If you haven't connected your calendar, you can still add individual bookings to your personal calendar.

  1. On the Bookings tab, locating the booking you want to add to your calendar

  2. Click the options button (3 dots) to the right of the booking

  3. Select Add to Calendar

  4. Follow steps in your connected calendar to complete adding the event

Managing Participants via the Bookings tab.

Under the settings for each Booking, you have a few different options to manage your participants. Below is a summary of each option:

  • Mark As Attended - Once a participant attends their session you can click this option to mark them as Attended and send them to the Payments tab

  • No Show - If a participant doesn't show up to a session, you can mark them No Show through this option. You will not pay for Participants that are marked as No Show.

  • Cancel: This option will cancel the Booking and invitation completely.

  • Cancel & Reinvite: This option will cancel the Booking and move the Participant's status back to Invited. They will be able to reschedule a time.

  • Enable Reschedule: This option allows the Participants to reschedule their booking but it doesn't cancel their current booking.

Pro Tip: Before canceling a Booking, be sure to check out our Cancellation Policy and tips on how to properly cancel and reschedule a Participant.

Zoom makes it easy to assign other members of your team to the scheduling and interview portions of your research project.

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