The Respondent Calendar tool allows you to set the dates that you are available to meet your participants. Your calendar forms the core of the Respondent platform. Setting up the Calendar correctly is essential to ensuring you have a seamless scheduling experience.

How to Create a New Calendar 🗓

Creating a Calendar is easy! Once your project is published, go to the Calendar tab and select Create Calendar.

First, you have the option to sync your personal Google or Outlook calendar with the Respondent calendar and scheduling tool.

You can request Respondent to:

  • Add new bookings to your calendar

  • Check conflicts to avoid double bookings and other events scheduled on your personal calendar. Make sure your email is entered in both lines.

Click Manage Connected Calendar.

Connect the account to sync.

Enter your email and click SAVE.



If you have multiple team members working on the same projects, simply add yourself as a follower to any project you need eyes on by clicking on the Follow 🔔 in the upper-right hand corner of the project, near the Share button.

Next, create your own color-coded calendar within the project by clicking on Create Calendar. This will assign a calendar specific to you with your name. When you invite a Participant to schedule time with you, simply click on the first field in the invitation and select your calendar from the drop-down menu.


Pro Tip: Multiple calendars can be used to manage quotas of different kinds of research participants, e.g. 'Teachers Calendar' can take 5 bookings between Monday to Wednesday, and 'Administrators Calendar' can take 3 bookings on Thursday and Friday. This way you can manage the number of interviews you conduct with different segments.


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